Real Estate Administrative Assistant Resume Example

Organizing property particulars, but your resume feels like an open house with clusters of info? Check out this Real Estate Administrative Assistant resume example, fine-tuned with Wozber free resume builder. Learn how to present your management skills and industry knowledge in a way that sets you up for a career of closing deals, not files!

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Real Estate Administrative Assistant Resume Example
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How to write a Real Estate Administrative Assistant resume?

Hey there, aspiring Real Estate Administrative Assistant! In the bustling world of real estate, standing out in the job market isn't just a goal—it's necessary for snagging that dream role. Your resume? It's more than a piece of paper; it's your billboard along the highway of your career path, showcasing your unique blend of skills and experiences.

Utilizing Wozber, a free resume builder with ATS-compliant resume formats and an ATS resume scanner, this guide is meticulously crafted to help you develop a resume specifically tuned to the Real Estate Administrative Assistant role you're eyeing. Ready to roll up your sleeves and start paving the way to your next big opportunity? Let's dive in!

Personal Details

First impressions count, especially on your resume. The Personal Details section, while seemingly straightforward, is your first handshake with potential employers. Tailoring this section specifically for the Real Estate Administrative Assistant position sets the cornerstone for a standout application.

Blanche Morar
Real Estate Administrative Assistant
(555) 123-4567
Chicago, Illinois

1. Spotlight Your Name

Your name is essentially your brand. Highlight it with a clear, easily readable font, and don't shy away from using a slightly larger font size to ensure it grabs attention.

2. Align with Your Target Job Title

Directly below your name, insert the job title you're applying for, "Real Estate Administrative Assistant," as seen in the job description. This instantly signals to hiring managers that your resume is crafted with intent for this specific role.

3. Ensure Your Contact Information Is Complete

List your most accessible phone number and a professional email address using a simple format like firstname.lastname@email.com. This invites the hiring manager to easily reach out to you.

4. Location Matters

Since the job requires being located in Chicago, Illinois, make it a point to list your city and state. This immediately addresses one of the employer's logistical considerations.

5. Add a Professional Profile

Including a LinkedIn profile could give employers a more comprehensive view of your professional history, provided it's polished and mirrors your resume content.


Think of the Personal Details section as your introduction in a professional networking event. It's succinct, informative, and perfectly tailored to the Real Estate Administrative Assistant position you're targeting. With this clarity and precision, you're setting the stage for a stellar first impression.

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The Experience section is where you truly dazzle potential employers, demonstrating your suitability for the Real Estate Administrative Assistant role. It's your chance to highlight how your past roles align perfectly with what they're looking for.

Real Estate Administrative Assistant
04/2020 - Present
ABC Properties
  • Managed, updated, and uploaded over 500 property listings to various real estate platforms, resulting in a 20% increase in website visits.
  • Coordinated and scheduled 300+ property showings, open houses, and negotiations, ensuring timely and smooth transactions.
  • Handled 1000+ incoming and outgoing communications, streamlining the real estate process and increasing client satisfaction by 30%.
  • Maintained and managed over 200 office paperwork, contracts, and documents, ensuring 100% compliance with state and federal regulations.
  • Supported a team of 10 real estate agents with daily administrative tasks, achieving 99% task completion rate.
Real Estate Assistant
01/2018 - 03/2020
XYZ Realtors
  • Assisted in the preparation of 400+ property listing presentations, enhancing the sales pitch's effectiveness.
  • Managed a database of 500+ potential clients, resulting in a 15% increase in lead conversions.
  • Regularly attended team meetings, contributing ideas that led to process improvements and cost savings.
  • Handled client inquiries and resolved 200+ concerns, maintaining a high level of client satisfaction.
  • Improved the efficiency of online property listing submissions, reducing errors by 25%.

1. Map Out Job Requirements

Start by dissecting the job description. Highlight key responsibilities and required experiences, such as managing property listings and coordinating showings, to ensure your resume speaks directly to these needs.

2. Structure Your Past Roles

List your experiences in reverse-chronological order. Begin each entry with your job title, followed by the company's name and the dates of your employment, ensuring the timeline is clear.

3. Highlight Your Achievements

"Managed, updated, and uploaded over 500 property listings" and "Coordinated and scheduled 300+ property showings" are perfect examples of how to frame your responsibilities in a way that mirrors the job's demands, showing you're an ideal fit.

4. Quantify Your Impact

Numbers draw attention. When you quantify your achievements, such as "increasing website visits by 20%" or "maintaining 100% compliance with regulations," it provides concrete evidence of your capabilities and impact.

5. Relevance Is Key

Concentrate on experiences directly aligned with the Real Estate Administrative Assistant role. Each bullet point under your previous jobs should be a direct response to a requirement in the job description.


Crafting your experience section with a focus on relevance and impact can turn it into an undeniable testament to your suitability for the Real Estate Administrative Assistant position. This is where your past roles come to life, painting a picture of a candidate who's not just qualified, but tailor-made for the role. By quantifying your achievements and aligning them with the job requirements, you're showing the hiring manager exactly what you bring to the table.


While the Education section may seem straightforward, it's another opportunity to align your qualifications with the role of a Real Estate Administrative Assistant. A touch of customization here reinforces your suitability for the position.

Bachelor of Business Administration, Real Estate Administration
University of Illinois

1. Home in on the Key Educational Requirements

Even without specific education requirements listed in the job description, showcasing relevant education, like a "Bachelor of Business Administration in Real Estate Administration," underlines your foundation in the field.

2. Keep It Simple and Clear

List your degree, field of study, and the issuing institution, followed by your graduation date. This straightforward format ensures the hiring manager can quickly verify your educational credentials.

3. Customize Your Degree Details

If your degree is directly relevant to the job, make sure it's highlighted. In the absence of explicit educational requirements, showcasing a related degree speaks volumes about your preparedness.

4. Relevant Courses Can Add Value

Though not 'required for our example, mentioning pertinent courses can be beneficial, especially if they directly relate to skills or knowledge critical for a Real Estate Administrative Assistant.

5. Highlight Additional Achievements

Relevant honors, clubs, or projects can also be included to further demonstrate your dedication and expertise in the field, so long as they align with the role's level and focus.


The Education section is a beacon of your foundation in the real estate field. By aligning it with the role you're aspiring to, it reinforces your aptitude and readiness. It's your academic history, tailored and polished, ready to catch the eye of your future employer.

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In the dynamic realm of real estate, certifications can act as a powerful indicator of your knowledge, commitment, and expertise. Tailoring this section to resonate with the Real Estate Administrative Assistant role shines a spotlight on your specialized skills.

Real Estate License
Illinois Department of Financial and Professional Regulation
2018 - Present

1. Catalog Certifications Strategically

Given that a "Real Estate License" might be a requirement depending on state regulations, listing any relevant certifications at the forefront not only showcases compliance but also dedication to professional standards.

2. Choose Quality Over Quantity

It's better to list a few highly relevant certifications than to overwhelm the reader with every certificate you've ever earned. Keep the list concentrated on your real estate administrative prowess.

3. Dates Demonstrate Currency

Including the acquisition or expiration dates of certifications, like "2018 - Present" for a Real Estate License, demonstrates that your qualifications are current and in line with industry standards.

4. Commit to Continuous Learning

The real estate industry is ever-evolving. Regularly updating and acquiring new certifications not only keeps you competitive but also shows prospective employers your commitment to staying ahead in the field.


Certifications act as a testament to your capability and dedication in the real estate field. By strategically highlighting relevant certifications, you're not just ticking a box for compliance; you're underscoring your commitment to excellence and ongoing professional development.


The skills section is your professional toolkit on display. Here, we'll unpack how to align this section with the Real Estate Administrative Assistant role, ensuring that your skillset doesn't just match the job requirements—it surpasses them.

Organizational Skills
Time Management
Administrative Support
MLS Software
CRM Systems
Client Communication
Microsoft Office
Data Entry

1. Decode the Job Listing

Pull out explicit skills mentioned in the job description, like proficiency in MLS and CRM systems, and pair them with your capabilities. This direct correlation cements your aptitude for the role.

2. Prioritize Your Proficiencies

Let the most relevant skills take the lead. List essential technical skills, such as "Advanced proficiency in MLS Software" and soft skills like "Expert Organizational Skills," at the top to grab attention straight away.

3. Clarity Is Key

Resist the urge to list every skill you've ever acquired. Instead, focus on a concise portrayal of why you're not just suitable for this job but destined for it. Let each skill be a beacon of your expertise.


Featuring your skillset is more than just listing your capabilities; it's about carefully curating them to reflect your alignment with the job's requirements and your unique ability to exceed expectations. Let your skills shine, showing you're not just a candidate—you're the candidate.


In the globally connected world of real estate, proficiency in multiple languages can be a game-changer. This section helps you strategize on presenting your linguistic skills in a manner that highlights their relevance to the role of a Real Estate Administrative Assistant.


1. Assess the Job's Language Needs

If the job requires "Proficient English language use," ensure that English tops your list, but also note down any additional languages you speak. Your multi-lingual ability reflects versatility and broader communication skills.

2. Prioritize Language Proficiency

List languages in order of your proficiency, starting with those required for the job. If you're "Fluent in Spanish" in addition to your native English, it showcases an additional asset.

3. Be Transparent with Your Proficiency Levels

Being clear about your language levels—from "Native" to "Basic"—provides a realistic view of your communication abilities and sets clear expectations.

4. Consider the Role's Scope

While English might be a necessity, additional languages could be a significant plus for roles involving international clients or properties. Displaying language skills adds depth to your cultural competence and client interaction capabilities.

5. Embrace Global Connectivity

In today's global market, your ability to communicate in multiple languages isn't just a skill—it's a bridge to understanding and successfully engaging with diverse markets and clients.


Languages are more than just words; they're a tool for connection, understanding, and broadening horizons. Highlighting your linguistic skills, especially when aligned with the role's needs, can elevate your resume from good to irresistible. You're not just a candidate; you're a global communicator ready to take on the world of real estate.


Your resume's Summary section is akin to a personal pitch, where you distill your professional essence into a few powerful lines. Here's how to tailor a summary for the Real Estate Administrative Assistant role that captivates and convinces.

Real Estate Administrative Assistant with over 5 years of experience in property listing management, client communication, and office administration. Proven track record in coordinating property showings, negotiating contracts, and handling high-volume administrative tasks. Known for organizational prowess, attention to detail, and dedication to ensuring 100% compliance with real estate regulations.

1. Capture the Job's Core

Kick off your summary by reflecting on the core requirements of the job. Mention how your experience, like managing property listings and coordinating showings, directly aligns with what's sought in the job description.

2. Spotlight Your Experience and Skills

Highlight your top achievements, such as "Managed over 500 property listings," and blend in key skills, "Expert organizational skills," to underscore your direct fit and exceptional contribution to the role.

3. Keep It Concise

An impactful summary is brief but potent. Aim for 3-5 lines that introduce you, highlight your fit for the Real Estate Administrative Assistant role, and hint at the value you'll bring to the team.

4. Make It Personal

Let your unique voice and enthusiasm for real estate shine through your summary. It's not just about listing skills; it's about presenting yourself as the dedicated, passionate professional you are.


A well-crafted summary isn't just an introduction; it's a beacon, inviting hiring managers to delve deeper into your resume. By succinctly showcasing your experience and skillset's relevance to the Real Estate Administrative Assistant role, you're not only setting the tone but making a memorable mark. Let your summary whisper to the world: "Here stands a professional ready to excel and make a significant impact in the world of real estate."

Launching Your Real Estate Administrative Assistant Journey

Congratulations on completing this deep dive into crafting a standout Real Estate Administrative Assistant resume! With these tips and strategies, powered by the free resources of Wozber, such as ATS-friendly resume templates and an ATS resume scanner, you are well-equipped to tailor your resume to perfection. Your journey doesn't end here; it's just beginning. Leverage these insights, inject your resume with a dose of your unique brilliance, and step forward with confidence.

The real estate world is ready for you—to showcase your skills, make your mark, and open the doors to new opportunities. Let's get you to where you belong: at the forefront of your dream career.

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Real Estate Administrative Assistant Resume Example
Real Estate Administrative Assistant @ Your Dream Company
  • Minimum of 2 years' experience in real estate administration or related field.
  • Proficiency in standard real estate software including MLS and CRM systems.
  • Strong organizational and multitasking skills, with the ability to prioritize and meet deadlines.
  • Excellent communication and interpersonal abilities, dealing with both clients and internal team members.
  • Possession of a valid real estate license, if required by state regulations.
  • Proficient English language use is a job necessity.
  • Must be located in Chicago, Illinois.
  • Manage, update, and upload property listings to various real estate platforms and databases.
  • Coordinate and schedule property showings, open houses, and negotiations on behalf of real estate agents and clients.
  • Handle incoming and outgoing communication, including calls, emails, and other forms of correspondence throughout the real estate process.
  • Maintain and manage office paperwork, contracts, and other relevant documents ensuring compliance with state and federal regulations.
  • Support the real estate team with administrative tasks, including arranging meetings, organizing office events, and managing team calendars.
Job Description Example

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