Office Administrative Assistant Resume Example

Targeting a resume to particular job position is the most important step in a job hunting process. This strategy easily helps you link a candidate (yourself) and the company.

Take a look at the job ad bellow, and the two following examples of bad and good resumes.

Office Administrative Assistant

Company: XYZ

Location: New York, NY

Experience Level: 2 years

Job Type: Full-Time

Salary Estimate: $30,000+


Born from performance, XYZ creates dreams and opportunities for people. We're visionaries and innovators empowered for success.

XYZ is currently seeking Office Administrative Assistant for our Manhattan Division. This position requires strong administrative and multitasking skills.


  • Schedule and coordinate meetings, reservations and conference calls for all Directors of Department;
  • Perform daily administrative office functions, including mail distribution, answering telephone calls and preparation of other internal forms.
  • Appropriately handle confidential and sensitive information;
  • Liaise with HR manager and the office team as requested which may include special projects, preparation of letters, field support, etc.;
  • Maintain inventory of office supplies and process supply request orders as necessary;
  • Prepare weekly and monthly status reports for all Directors of Department.


  • Strong organizational, multitasking and prioritizing skills, excessive attention to detail and ability to work independently;
  • Accurate writing/typing skills of 50+ words per minute;
  • Excellent knowledge of MS Office, familiarity with SharePoint. Adobe Creative Suite is a huge plus;
  • Professionally communicate verbally and in writing with a broad spectrum of audiences, ranging from laborers to senior level executives;


This position requires a minimum of 2 years of administrative or general office experience.


High School Diploma is required. Bachelor's Degree is preferred.

XYZ is an Equal Opportunity Employer.

Please read job ad again and apply for the position only if you meet the criteria.

We welcome you to join us,

HR director John Walters


Download .pdf file


Download .pdf file

Notice how experience and skills are rearranged to show most prominent information on the spot. Administrative Skills, Organizational Skills, Responsibility skills are on the top of the list because job ad stresses these abilities too.

Notice how the structure of sentences changes. There are more verbs and no phrase such as "I was responsible for." The key rule to create an effective statement is to start every sentence with an action word, write about accomplishments instead of duties, and use numbers to prove your experience.

Don't forget to pick up important words from the job ad. Words such as Telephone Calls, Department, Office play a huge role in the job ad so they have to be on your targeted resume too. As well as other important business words.

Once you start talking the same language as the company, you become more relevant candidate than others.

Check out additional experience statement examples.

Administrative Assistant requires skills such as: Administrative Skills, Organization Skills, Responsibility, Multitasking, Time Management, Punctuality, Computer/Digital Proficiency, Communication Skills, Positivity, Flexibility, Fast Thinking and Business Intelligence.

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